Acrobat X for Business Users

Unlock the Power of This Essential Business Tool

Over the last decade the PDF has become increasingly popular in the business world as a means of sharing information. It is so ubiquitous that often people find themselves using PDFs without really understanding what they are and how they work. In this workshop author and trainer Chad Chelius explains the benefits of using the PDF file format, how to control the size of your PDFs, how to collaborate with other users on a PDF document, how to share and distribute PDF files in a variety of ways, and much more. The lessons focus on business use and the Microsoft Office applications as well as on the new features available in Acrobat X, but much of the material also applies to previous versions of Acrobat.

Trainer: Chad Chelius

May, 2011

Duration: 4 hrs 40 min

Ready for iPad, Android, and HTML5

Powerful, Feature-Rich Interface

HD Video

Acrobat

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Welcome to Acrobat X for Business Users

This chapter introduces you to the PDF file format and to Acrobat X as a tool for working with PDF files.

Introduction
- So why should you use the PDF file format? In this video we'll explore the advantages of the PDF format and why you should use it.
  
  What Is a PDF and Why Should You Use It?
  
  04:31
- There are several products in the Acrobat X family to choose from. This video explains the different products and helps you to understand which one is right for you.
  
  Choosing a Version of Acrobat X
  
  03:59
In this chapter, you'll be introduced to the Acrobat X interface and see how to customize it to suit your needs.

The Acrobat X Interface
- Nothing is more frustrating than struggling through the interface of a new application. Whether you're new to Acrobat or have used a previous version, this video will familiarize you with the Acrobat X interface.
  
  Getting to Know the Acrobat X Interface
  
  06:51
- There's no need to limit yourself to working with the workspace that ships with Acrobat X. In this lesson, you'll learn how to customize the Acrobat X interface to meet your needs.
  
  Customizing Acrobat X
  
  08:19
- Preferences control how Acrobat X behaves in certain situations. This video shows you how to customize some of your preferences so that Acrobat behaves the way you expect it to.
  
  Acrobat X Preferences
  
  06:37
In this chapter, you'll learn how to efficiently navigate PDF files using the tools available in Acrobat X. You'll also learn how to add your own custom bookmarks to aid in navigation.

Navigating a PDF
- Being able to effectively navigate through the pages of a PDF document is very important. In this video, you'll learn several ways to do this and get a few tips as well.
  
  Page Navigation
  
  06:53
- Page display controls how the pages in a PDF document are displayed in Acrobat X. In this video, you'll learn about the different page modes and how they can be helpful when viewing a PDF.
  
  Changing Page Display
  
  07:55
- Bookmarks provide a way to easily access key areas of a PDF file. In this lesson you'll learn how to add bookmarks to an existing document to provide an easier means of navigation.
  
  Adding Bookmarks
  
  06:58
- After adjusting the page display and adding bookmarks to a document, you may want the reader to benefit from these settings as well. In this video you'll learn how to control the initial view of a PDF document to improve the reader's experience.
  
  Controlling the Initial View
  
  05:24
- Acrobat X provides an easy way for you to search the contents of a PDF file to find specific words or phrases. In this lesson, you'll learn how to search within a PDF document or multiple PDF documents to find results quickly.
  
  Searching a PDF
  
  07:29
There are many ways to create PDF files. In this chapter you'll get a better understanding of how to control the different aspects of PDF creation. You'll also learn several methods by which you can create PDF files - from Office applications, from other applications, from a scanner, and more!

PDF Creation
- PDF Settings control all aspects of how a PDF file is generated. In this video you'll learn about the different options that can be controlled and how to change them.
  
  PDF Settings
  
  06:05
- Acrobat X adds the PDFMaker component to all Microsoft Office applications during installation. You'll see how easy it is to create a PDF file from the Office applications in this video.
  
  Creating a PDF from the Microsoft Office Applications
  
  07:06
- The PDFMaker provides advanced features that allow you to perform tasks you can't do any other way. In this lesson, you'll learn how to add links and bookmarks automatically using the PDFMaker.
  
  Advanced PDFMaker Features
  
  07:50
- PDF files can be created from virtually any application that you can print from. See how easy it is in this video!
  
  Creating a PDF from Other Applications
  
  04:18
- If you have a scanner attached to your computer, you can convert that stack of paper documents to electronic form in no time at all. In this video you'll learn how to scan content to a PDF and even use OCR (optical character recognition) on the PDF to make the file searchable!
  
  Creating a PDF from a Scanner
  
  11:08
- Creating a PDF file from a web page is a great way to capture content for future use. In this video, you'll see several ways to do this using Acrobat X.
  
  Creating a PDF from a Web Page
  
  08:40
- Acrobat X can convert a variety of different file types to a PDF file in the matter of a few clicks! In this lesson you'll learn how to do this and you'll use several images to create a PDF to share and distribute.
  
  Creating a PDF from a File
  
  08:57
Once a PDF file is created, there are still things you can do to make it better. In this chapter, you'll learn how to apply modifications to PDF files such as adding headers, footers, and watermarks, and even doing basic PDF editing.

Modifying PDF Files
- A watermark is a great way to indicate the current status of a document. In this video, you'll learn how to both create and remove a watermark in a PDF document.
  
  Adding a Watermark
  
  07:22
- Adding a header or footer to an existing PDF document is a great way to provide consistency to the document. In this lesson, you'll learn how easy it is to use Acrobat X to add a header and/or footer.
  
  Adding a Header and/or Footer
  
  06:14
- PDF optimization allows you to modify the content of the PDF file to save file size and clean up the PDF. In this video, we'll take a fairly large PDF file and optimize it for posting to a website.
  
  PDF Optimization
  
  05:55
- Although making extensive edits to a PDF file is generally not recommended, basic edits are easy to do in Acrobat X. In this lesson you'll learn how to edit text, images, and objects within a PDF file.
  
  Basic PDF Editing
  
  08:01
- If you perform repetitive modifications to multiple PDF files, actions are going to save you a ton of time. In this video you'll see how easy it is to create and run your own actions.
  
  Using Actions to Automate Edits
  
  06:54
There are several ways to combine existing PDF files. This chapter discusses various ways to combine multiple files into a single PDF or into a PDF portfolio.

Combining PDF Files
- It's quite common to want to selectively insert pages from one document into another. In this lesson, you'll learn how to extract pages from one PDF file and insert them into another very easily.
  
  Inserting Pages from Other Files
  
  05:45
- Acrobat X makes combining multiple files into a single PDF file quick and easy. In this video, you'll see how to combine files of varying formats into a single PDF document.
  
  Combining Multiple Files into a Single PDF
  
  05:38
- A PDF portfolio can be a great way to transport a variety of different file formats within a PDF file. In this video you'll see how to create a PDF Portfolio, add files to it, and customize the appearance of the portfolio.
  
  Creating a PDF Portfolio
  
  09:13
Once a PDF file is created you need to be able to make changes to the file. This chapter discusses how to indicate changes using the comment and markup tools and how to collaborate with other users while using those tools.

Collaborating
- Sharing files with other users couldn't get any easier than it is with Acrobat X and the Adobe online services. In this lesson, you'll learn about these services and see how easy they are to use.
  
  Sharing PDF files
  
  06:57
- Acrobat X provides very useful comment and markup tools for indicating text and other changes to a document. In this video, you'll see how to use these tools and how to set up a document for users of the free Adobe Reader application so they can use these tools as well.
  
  Using the Comment and Markup Tools
  
  09:03
- When extensive comments have been made to a document, it can be hard to keep track of them all. In this video, you'll learn how to create a comment summary to easily see what comments have been made and where they are located.
  
  Summarizing Comments
  
  05:30
- Applying changes indicated in a commented PDF file opens up the potential for errors. In this lesson, you'll learn how to automatically apply comments in a PDF file to the original Word document that created the PDF.
  
  Round-Trip Comments with MS Word
  
  06:11
- It can be difficult to manage comments from other users. This video introduces you to the email-based shared review process, which takes a lot of the guesswork out of managing comments from multiple reviewers.
  
  Collaborating with an Email-Based Review
  
  05:01
- Creating a shared review allows multiple people to add comments to a PDF file and then send them to the initiator as well as to other reviewers. In this video, you'll learn how to set up a shared review to get your work done faster!
  
  Collaborating with a Shared Review
  
  08:25
- The Review Tracker is a central hub that allows you to manage reviews that you've sent and joined. In this video, you'll see how easy it is to manage your reviews and stay in control.
  
  Using the Review Tracker
  
  05:25
Sometimes your PDF file may contain sensitive information that you need to protect. In this chapter, you'll learn how to password-protect a file and how to mask information in a PDF file with the redaction tools.

Security
- Password security allows you to limit a user's access to certain aspects of a file. In this video you'll learn how to apply security to a PDF file and how to control access.
  
  PDF Security
  
  07:40
- Redaction allows you to remove sensitive information from a PDF document. In this video you'll learn how to apply redaction to a document using the Redaction tools.
  
  Redaction
  
  05:48
A PDF form offers the advantage of portability to fillable forms. This chapter will show you how to take a flat PDF file and make it a fillable form. You'll also learn how to distribute forms in a variety of ways and how to efficiently collect the data entered into the forms by end-users.

PDF Forms
- PDF forms can be basic flat forms, or they can be fillable forms. In this video you'll learn the difference between these two types of forms and their uses.
  
  Flat Forms vs. Fillable Forms
  
  03:46
- When you have a form already created as a PDF file, Acrobat X can automatically detect where fillable form fields should be created in your document. In this video you'll learn how the Form Wizard works and how to make basic edits.
  
  Creating a PDF Form with the Form Wizard
  
  05:41
- There will be times when you need to create a fillable form manually. In this video, you'll learn how to add text fields to a PDF file to begin making it fillable.
  
  Creating a PDF Form Manually (Part 1)
  
  09:37
- There are many types of form fields that can be added to enhance a form. In this video, you'll learn how to add drop-down lists, radio buttons, checkboxes, and more to your PDF form.
  
  Creating a PDF Form Manually (Part 2)
  
  14:15
- Distributing a form via e-mail is quick and easy. In this video you'll learn how to send a form for users to fill out using your desktop email application.
  
  Distributing Forms and Collecting Data via Email
  
  08:49
- Acrobat.com makes distributing a form and collecting data very easy. In this video, you'll learn how to distribute a form using Acrobat.com and see how easy it is to collect the data.
  
  Distributing Forms and Collecting Data via Acrobat.com
  
  07:44

Welcome to Acrobat X for Business Users

This course will guide you through the process of creating PDF files in a variety of different ways and using a variety of different applications, focusing on business use and the Microsoft Office applications. You’ll also learn how to apply comments to PDF, how to collaborate with other users using the comment and markup tools found in Acrobat X, and how to use Acrobat X to perform common tasks in a business environment. The contents of this course include:

Introduction
This chapter introduces you to the PDF file format and to Acrobat X as a tool for working with PDF files.

The Acrobat X Interface
In this chapter, you’ll be introduced to the Acrobat X interface and see how to customize it to suit your needs.

Navigating a PDF
In this chapter, you’ll learn how to efficiently navigate PDF files using the tools available in Acrobat X. You’ll also learn how to add your own custom bookmarks to aid in navigation.

PDF Creation
There are many ways to create PDF files. In this chapter you’ll get a better understanding of how to control the different aspects of PDF creation. You'll also learn several methods by which you can create PDF files – from Office applications, from other applications, from a scanner, and more!

Modifying PDF Files
Once a PDF file is created, there are still things you can do to make it better. In this chapter, you’ll learn how to apply modifications to PDF files such as adding headers, footers, and watermarks, and even doing basic PDF editing.

Combining PDF Files
There are several ways to combine existing PDF files. This chapter discusses various ways to combine multiple files into a single PDF or into a PDF portfolio.

Collaborating
Once a PDF file is created you need to be able to make changes to the file. This chapter discusses how to indicate changes using the comment and markup tools and how to collaborate with other users while using those tools.

Security
Sometimes your PDF file may contain sensitive information that you need to protect. In this chapter, you’ll learn how to password-protect a file and how to mask information in a PDF file with the redaction tools.

PDF Forms
A PDF form offers the advantage of portability to fillable forms. This chapter will show you how to take a flat PDF file and make it a fillable form. You’ll also learn how to distribute forms in a variety of ways and how to efficiently collect the data entered into the forms by end-users.

The lessons are wrapped in a feature-rich interface that lets you jump to any topic and bookmark individual sections for later review. Full-Screen mode provides a hi-def, immersive experience, and Watch-and-Work mode shrinks the video into a small window so you can play the videos alongside your application. Also included are exercise files that give you an easy way to try out the techniques you learn.

System Requirements

Broadband internet connection
Up-to-date browser with Flash plug-in
Screen resolution 1024x768 or higher
Sound card with speakers or headphones attached
Pentium 4 2.6 GHz or higher, or Apple Mac G5
512 MB RAM

Ready for iPad, Android, and HTML5

It's easy to watch this course from your Android device, iPad, or iPhone (4 or later). Access videos straight from your browser, or, for Android devices or iPads, use this course in one of our free apps.

Project Files (Downloadable Feature)

Project files are included with this course so you can practice what you learn and work right along with the videos.

Powerful, Feature-Rich Interface

This course features video2brain’s interactive interface. As you navigate the course, rolling over a chapter or video brings up text describing that item.

Full-Screen mode provides a hi-def, immersive experience. And Watch-and-Work mode puts the video into a resizable window that you can shrink so you can watch the lessons on one side of your screen while you’re following along and applying what you’ve learned on the other.

HD Video

This course comes in crisp 1280 x 720 high definition video.

Bookmarks (Downloadable Feature)

Available in the downloadable version of our courses, this feature makes it easy to create a custom bookmark in any lesson to mark where you left off or to make note of something you want to refer back to later. You can even add a name or short note to remind yourself what the bookmark is for.

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Acrobat X for Business Users

Unlock the Power of This Essential Business Tool

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Welcome to Acrobat X for Business Users

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